Smartsheet is a cloud-based work management and automation platform built to help teams plan, track, and implement projects effectively. Enterprise teams and structured project managers prefer it owing to its well-known spreadsheet-like interface, which is supported by features like resource management, Gantt charts, and strong integrations. Widespread among operations, IT, and project management professionals, Smartsheet excels in scalability and cross-department collaboration. However, Smartsheet Pricing, alongside its dependence on add-ons, and complexity might pose challenges for smaller teams or businesses seeking more adaptability.
Smartsheet Pricing Plans
Smartsheet offers three paid plans beginning $9 per user/month. While there is a 30-day free trial, it does not provide a free forever plan. The Smartsheet pricing model is ranked to support varying business sizes and requirements, from individuals and small teams to large enterprises managing complex workflows.
Here’s a quick analysis of Smartsheet’s pricing plans:
Pro Plan
Smartsheet offers three paid plans beginning $9 per user/month. While there is a 30-day free trial, it does not provide a free forever plan. The Smartsheet pricing model is organized to support varying business sizes and requirements, from individuals and small teams to large enterprises managing complex workflows.
This pro plan covers basic project management requirements like setting milestones, creating tasks, and tracking progress through unlimited sheets, dashboards, and reports. It offers unlimited sheets, dashboards, and reports, but restricts reports to one sheet and dashboards to 10 widgets. You could share each item with up to 10 viewers and run over 250 built-in automations per month. Projects can be viewed in grid, Gantt, card, or calendar formats. The plan involves 20 GB of attachment storage, mobile access via iOS and Android apps, and integrations using tools like Microsoft 365, Google Workspace, Dropbox, Slack, and QuickBooks. Support is available via web help, the Smartsheet community, and a self-service learning centre.
Business Plan
The business plan begins at $19 monthly, per user, if paid annually or $24 per month, per user, if billed annually. At least 3 users are needed to buy this plan. With unlimited automations, unlimited spreadsheets per report, unlimited widgets per dashboard, and unlimited collaborations that could access and modify projects, this business plan takes project management to a new level. The maximum attachment size is increased from 30 MB to 250 MB, and the file storage capacity is extended from 20 GB to 1 TB.
The Business plan lets you customize your Smartsheet experience with your own logo and colors, generate custom PDFs from sheet data, and easily share sheets, dashboards, and reports via a unique URL.
Where its activity log that tracks changes across sheets, reports, and dashboards, makes it perfect for growing teams. On the other hand, its ability to compare planned vs. actual work not only lets managers easily stay on track and keep projects moving forward, but also makes it a great choice for larger teams with straightforward project management requirements who want to stay aligned and efficient.
Enterprise Plan
The Enterprise plan of Smartsheet costs on a case-by-case basis. The plan improves information technology (IT) governance and administrative powers. As with the Business plan, it caps the maximum attachment size at 250 MB, but it involves unlimited file storage. The Enterprise plan maximizes security by restricting the methods users get access to Smartsheet with an SSO or SAML. It also allows administrators to secure sensitive details by limiting the domains to which Smartsheet assets can be shared. The Work Apps feature is a no-code platform that enables you to create web and mobile apps to simplify your business.
Advanced Work Management
Smartsheet’s Advanced Work Management plan is designed specifically for large organizations handling complex projects across teams and systems. It incorporates everything in the Enterprise plan, alongside powerful add-ons via Smartsheet Advance, such as Control Center for portfolio management, Data Shuttle for automated data flows, and Dynamic View for safe external collaboration. You also get tools including Bridge for no-code integrations, Pivot and Calendar apps for improved reporting, and Workbench for scenario planning.
It’s an ideal plan for enterprises looking for high-level control, transparency, and integration. But it comes at a premium. Advanced modules are billed independently and could considerably increase the overall cost, making them best suited for organizations with large-scale, complex requirements.
Smartsheet Monthly and Yearly Subscription
In this section, we break down what each Smartsheet subscription plan offers monthly vs. yearly so you can choose what fits best.
Smartsheet Monthly Subscription
Smartsheet’s monthly subscription plans provide flexible, scalable solutions for individuals, teams, and businesses. With features like real-time collaboration, automation, and clear task tracking, it’s perfect for managing everything from simple projects to complex portfolios. The monthly billing option enables users to scale as required, making it a cost-efficient and flexible choice for dynamic work settings. Smartsheet pricing per month varies across plans, offering different features and user abilities to meet specific organizational requirements.
The Pro plan, valued at $12 per member/month (billed monthly), offers accessibility to 1-10 members with unlimited viewers capability. The Business plan, at $24 per member/month (billed monthly), created on the Pro plan, allows for 3+ members, with unlimited guests and viewers. For larger organizations, the Enterprise plan offers custom pricing and supports more than 10 members. However, Smartsheet’s Advanced Work Management plan comes with custom pricing to deliver solutions as per your requirements.
Smartsheet Yearly Subscription
Smartsheet’s yearly pricing offers a structured choice of plans built to suit individuals, small teams, and large enterprises. It offers organized features that scale with business requirements, from basic project tracking to advanced work management tools. Annual billing ensures cost savings and long-term adaptability throughout all plan levels.
The Pro plan, priced $9 per member/month (billed yearly), is made for 1–10 members, with unlimited viewer availability. Ideal for people and teams looking to track, share, and manage projects. The Business plan, Smartsheet’s most used option, priced at $19 per member/month (billed yearly), is made for teams of 3 or more, and involves all Pro features plus unlimited free Guests and viewers. For organizations needing advanced capabilities and safety, the Enterprise plan supports more than 10 members and comes with custom pricing. At the maximum level, Advanced Work Management, also with custom pricing, is made for the management of large-scale portfolios and cross-system connectivity.
Need help choosing a Smartsheet plan?
Let's ConnectSmartsheet Features Breakdown: Plan by Plan
In this section, we’ll walk you through the unique features offered in each Smartsheet plan—so you can choose the one that best fits your team’s needs and budget.
Smartsheet Pro Plan Features
The features the Pro plan offers are:
- Unlimited sheets and viewers
- 250 automations per month
- Gantt, Grid, Card, Calendar views
- 1 dashboard per user
- Forms with conditional logic
- Basic reports
- Basic email integrations (Outlook, Gmail)
- Attachments, notifications, comments
- Email Support
- File Uploads and document builder
The pro plan is an ideal option for an individual or basic task tracking, especially for individuals and teams looking to track, share, and manage projects. However, it is not the best option for real collaboration.
Smartsheet Business Plan Features
It includes all that Pro offers, along with the following features:
- Unlimited guests and viewers
- Unlimited dashboards
- Unlimited automations
- Activity logs and Conditional form logic
- Group management & permissions
- Advanced integrations (Jira, Salesforce, Teams)
- Document generation with DocuSign
- Resource management integration (as an add-on)
- Priority support
- Custom branding
It’s ideal for businesses seeking to align people, projects, and programs. It helps growing teams handle larger projects with multiple stakeholders.
Smartsheet Enterprise Plan Features
This plan has custom pricing based on scale and features, commonly known as Smartsheet enterprise pricing. It involves everything in Business, alongside:
- Enterprise-grade governance (SSO, directory integration)
- Admin console and audit reports
- Advanced IT and compliance controls
- Premium support & SLAs
- Work insights
- Access to Smartsheet Advance tiers
This plan could work well for large enterprises with high security, compliance, and control requirements, but could cause confusion for SMBs trying to predict total costs. It’s perfect for organizations seeking to build complex solutions and company-wide security and controls.
Smartsheet Advanced Work Management
A premium suite layered on top of the Enterprise plan, presented in Silver, Gold, and Platinum tiers. Modules comprise:
- Control Center: Scalable project portfolio management
- Data Shuttle: Automated data import/export
- Dynamic View: Secure external collaboration
- Bridge: No-code integrations across systems
- Pivot & Calendar App: Advanced data visualization
- Workbench: Scenario planning and reporting
This plan can work well for large enterprises with high security, compliance, and control needs, but it can create confusion for SMBs trying to predict total costs.
The Smartsheet Advance plan is optional but often crucial for large deployments, billed freely, and could considerably increase the total cost.
What is the Smartsheet User Subscription Model?
The Smartsheet User Subscription Model streamlines pricing, budgeting, and management by classifying users into four seat types: Members, Provisional Members, Guests, and Viewers. This helps organizations manage costs by distinguishing between paid and free users.
Key features include:
- Members: Paid users who can generate, edit, and manage content.
- Provisional Members: Users get full access for a 90-day trial period free, allowing teams to discover Smartsheet’s full capabilities before committing.
- Reconciliation & True-Ups: At each billing cycle, organizations review Provisional Members to decide whether to change them to paid seats or lower them to free Viewers.
Benefits
- Transparent pricing with clear transparency over user costs across Pro, Business, and Enterprise plans.
- Flexible subscriptions that allow teams to scale and adopt Smartsheet at their own speed.
- Simplified management ensuring data security, governance, and foreseeable budgeting.
Generally, this model helps organizations capitalize on the value of their Smartsheet subscription while managing expenses and simplifying user management.
Limitations of Smartsheet’s Pricing Plans
Group-based pricing
Smartsheet has set up its pricing; therefore, you must upgrade to a higher plan to access features such as activity logs and team workload tracking. Moreover, the business plan needs a minimum of 3 seats, maximizing the cost to $72 per month for 3 users. However, this Smartsheet pricing structure can be costly for smaller team sizes with limited budgets.
No Free Plan
Smartsheet does not provide a forever-free plan, but a 30-day free trial from which you will have to upgrade to the paid plan once it ends.
Why use Smartsheet for Project Management?
Smartsheet is a powerful, user-focused project management platform built to streamline complex work and drive results. By combining teams, processes, and details on a single, customizable platform, Smartsheet increases an organisation’s productivity by more than 70%, saves thousands of hours yearly, and lessens project setup time by 60x using pre-built templates. Its intuitive interface and rich feature set strengthen teams to work together in real-time, automate manual tasks, and scale operations effectively. The ability to smoothly integrate with tools such as Slack, Google Workspace, and Microsoft Teams makes it easier for Smartsheet to handle every project from beginning to end, ensuring smarter, quicker, and more effective outcomes.
Conclusion
Whether you are a small team or a large enterprise, Smartsheet offers scalable, adaptable project management solutions with pricing plans tailored to your needs. Its user-friendly design, powerful integrations, and customizable features make it a valuable and practical choice for teams of all sizes. Whether you’re just getting started with simple project tracking or handling more complex workflows across departments, Smartsheet has the tools for collaboration, automation, and reporting. To ensure you get the most out of its benefits, it’s important to take into account your team size and feature requirements before committing to a plan.
Partner with Veridian Solutions for Smartsheet services
Partner with Veridian Solutions to take your project management to the next level with Smartsheet. As a reliable Smartsheet Gold Partner, Veridian dedicatedly delivers tailored solutions that simplify workflows, boost efficiency, and make everyday operations easier. With years of practical experience and a strong track record across industries, Veridian’s Smartsheet is not just a tool, but a personalized system built to solve real business challenges and support long-term success. Partner with Veridian Solutions to unlock Smartsheet’s advanced features and get expert guidance and support to make the most of the platform’s full potential.
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At Veridian Solutions, we have a team of highly skilled and experienced consultants who specialize in helping you streamline your processes without taking on a second job. We are Smartsheet experts and help you get the most out of the platform.
